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CARE Egypt Foundation (CEF):

CARE Egypt Foundation (CEF) is a non-governmental organization registered with the Central Administration of Associations and Federations at the Ministry of Social Solidarity under registration number 2018/833.

CARE Egypt Foundation builds on and benefits from the legacy and expertise of CARE International in Egypt, which extends back to 1954. The Foundation assumes responsibility for designing, implementing, and managing development programs and projects aimed at improving living conditions and quality of life. This is achieved by responding to and addressing the root causes of poverty and meeting the most urgent needs of the poor and marginalized groups in Egypt, using a sustainable approach consistent with local and national cultures, realities, and local and national contexts.

“Roots of Sustainability” Project:

The “Roots of Sustainability” project is implemented by CARE Egypt Foundation (CEF) and is funded by the German Agency for International Cooperation (GIZ).

The project aims to build and strengthen the institutional capacities of 10 partner non-governmental organizations to enable them to design, implement and manage sustainable environmental initiatives, particularly in the areas of solid waste management, promoting circular economy practices, and raising environmental awareness in local communities.

Consultancy for “Technical Coaching and Applied Follow-up” for the Partner NGOs:

Within the framework of the Roots of Sustainability project implemented by CARE Egypt Foundation (CEF) with the support of the German Agency for International Cooperation (GIZ), work is under way to strengthen the capacities of ten local partner NGOs in Assiut Governorate, in order to improve their institutional, technical, financial and operational capacities and ensure that their environmental initiatives are implemented with quality and compliance.

Capacity building is not limited to theoretical training or group workshops; it requires continuous applied follow-up that helps the partner organisations translate the knowledge gained into actual practice within their sub-projects. Technical coaching sessions are therefore a practical mechanism for providing dedicated, direct support to the organisations during implementation, addressing the real challenges related to planning, documentation, reporting, risk management, technical and financial compliance, and coordination with stakeholders.

Accordingly, CARE Egypt Foundation is seeking to contract a qualified consultant/service provider to design and deliver technical and applied coaching for the partner NGOs under the Roots of Sustainability project, ensuring practical support directed at the actual needs of each organisation and helping it improve the quality of implementation, documentation, reporting and follow-up.

Objective of the Assignment:

This assignment aims to provide dedicated technical and applied support to the partner NGOs through practical coaching sessions that help the organisations’ teams diagnose the challenges they face during implementation, develop applicable corrective actions, and improve the quality of monitoring, documentation, reporting and compliance with the requirements of the project and the donor.

The technical coaching sessions aim to sharpen the participants’ practical knowledge and skills in the following areas:

Analysing progress in implementing work plans and actual activities against what was planned.
Diagnosing the technical, managerial, financial and documentation challenges facing each organisation.
Improving the quality of monthly and periodic reports and linking them to the logical framework, indicators and means of verification.
Strengthening the quality of evidence supporting implementation, including attendance sheets, photos, monitoring forms, meeting minutes and beneficiary records.
Supporting the organisations in updating work plans, risk matrices, monitoring plans and corrective action plans.
Enhancing understanding of the technical, financial and administrative compliance requirements of donor-funded projects.
Improving internal coordination within the organisations and between the project, financial, administrative and technical teams.
Supporting the application of safeguarding, inclusion, gender, sustainability and visibility/branding principles in implementation and documentation.

Scope of Work and Deliverables:

Preparation Phase:

The consultant/service provider will undertake the following tasks:

Reviewing the relevant documents, including the project logical framework, the partner organisations’ work plans, available monthly or periodic reports, the risk matrix, monitoring forms, and documentation and visibility requirements.
Holding an introductory meeting with the CARE Egypt team to understand the technical support priorities, the recurrent challenges facing the organisations, and the expected outputs of the coaching sessions.
Developing a clear methodology for the technical coaching sessions, combining group sessions, sessions dedicated to each organisation or cluster of organisations, and practical review of documents and evidence.
Preparing rapid diagnostic tools to measure each organisation’s needs before the sessions begin, such as an implementation checklist, a report quality checklist, a means-of-verification checklist, and a corrective action tracking form.
Designing a detailed session schedule specifying the topic of each session, the targeted organisations, the tools used and the expected outputs.
Submitting the proposed work plan and tools to CARE Egypt Foundation for review and approval before implementation.

Training Delivery:

The technical coaching sessions will be delivered in two field rounds, each covering all ten organisations: the first round during August 2026 and the second during September 2026, with the final report and all deliverables submitted no later than 30 September 2026, given that the partner organisations’ activities will end by the end of September 2026.

The consultant/service provider will deliver practical, interactive technical coaching sessions covering the following topics, including but not limited to:

Reviewing each organisation’s implementation progress against its work plan and identifying the gaps between planned and actual.
Analysing the causes of delays or bottlenecks and defining corrective actions, responsibilities and deadlines.
Reviewing the quality of monthly or periodic reports in terms of accuracy, consistency, linkage to indicators, and clarity of challenges and achievements.
Reviewing means of verification and supporting evidence, and ensuring they are organized in a way that facilitates review, audit and follow-up.
Improving the quality of direct and indirect beneficiary data, including disaggregation by gender and persons with disabilities where data is available.
Updating risk matrices and mitigation plans, and linking risks to work plans and periodic reports.
Reviewing the relevant technical, financial and administrative documentation requirements, including procurement and contracting files, supplier/consultant lists and committee minutes, in coordination with CARE Egypt’s policies and procedures.
Supporting the organisations in integrating safeguarding, inclusion, gender, sustainability, success stories and visibility/branding into activity implementation and reporting.
Assisting the organisations in preparing a brief, specific corrective action plan for each organisation, setting out the required actions, responsibilities, timeline and the evidence required for closure.

The training methodology should include the following:

Applying participatory and adult learning methods.
Relying on real or training documents and examples from the Roots of Sustainability project to ensure the support is linked to the organisations’ actual context.
Allocating part of the time to individual or semi-individual review of each organisation’s needs, rather than general sessions only.
Encouraging exchange of experience among the partner organisations on practical solutions and common challenges.
Providing short, clear, actionable recommendations and avoiding general guidance not linked to actual implementation.
Providing editable tools and templates that the organisations can use directly after the sessions.

The consultant/service provider is also expected to:

Provide direct technical feedback to the organisations on the quality of their reports, evidence and implementation plans.
Maintain a follow-up log of the actions agreed during the sessions, classified by organisation, topic, priority level and expected completion date.
Coordinate continuously with the CARE Egypt team to ensure the technical coaching is consistent with the project’s and the donor’s policies and procedures.

Reporting:

The consultant/service provider commits to the following:

Documenting each coaching clinic through an attendance sheet, brief minutes, the main issues discussed and the agreed actions.
Preparing brief technical notes for each organisation, covering strengths, gaps, recommendations and the corrective action plan.
Providing all tools and templates used or developed in an editable format.
Submitting a final narrative report that includes the following:
- A summary of the sessions delivered and the methodology used.
- The number and characteristics of participants and the organisations represented.
- The main common gaps and the gaps specific to each organisation.
- A summary of the agreed corrective actions and the follow-up matrix.
- An analysis of the recurrent challenges in implementation, reporting, documentation and compliance.
- Practical recommendations to improve the quality of implementation, monitoring and reporting during the remaining project period.
- Supporting annexes, including agendas, attendance sheets, diagnostic tools, follow-up forms and any coaching materials developed.

Deliverables:

The consultant/service provider will submit the following deliverables:

A work plan and methodology for delivering the technical coaching sessions, including the session schedule and proposed tools.
Practical diagnostic and review tools, such as an implementation checklist, a report quality checklist, a means-of-verification checklist, and a corrective action tracking form.
The agenda of each clinic and the related facilitation materials.
Attendance records and session documentation.
Participant feedback forms for each of the two coaching rounds.
Brief technical notes and a corrective action plan for each organisation or cluster of organisations, according to the assignment design.
A consolidated follow-up log of the agreed actions and priority gaps.
The final narrative report, including findings, recommendations and supporting annexes.

*The consultant/service provider must comply with CARE’s policies on safeguarding, protection from sexual exploitation and abuse (PSEA) and confidentiality, and may not share any data or documents related to the project or the partner organizations without prior approval from CARE Egypt Foundation.

TOR -Technical Coaching and Applied Follow-up Consultancy – AR – GIZ

TOR -Technical Coaching and Applied Follow-up Consultancy – EN – GIZ

يرجى العلم ان اخر ميعاد للتقديم يوم الاحد 19يوليو2026عن طريق اللينك أو الايميل [email protected]

Please be informed that the final deadline for submitting applications is Saturday, July 19, 2026, via the link or by [email protected]

To apply for this job email your details to Huda.Abdelgelel@cef-eg.org