CARE Egypt Foundation (CEF):
CARE Egypt Foundation (CEF) is a non-governmental organization registered with the Central Administration of Associations and Federations at the Ministry of Social Solidarity under registration number 2018/833.
CARE Egypt Foundation builds on and benefits from the legacy and expertise of CARE International in Egypt, which extends back to 1954. The Foundation assumes responsibility for designing, implementing, and managing development programs and projects aimed at improving living conditions and quality of life. This is achieved by responding to and addressing the root causes of poverty and meeting the most urgent needs of the poor and marginalized groups in Egypt, using a sustainable approach consistent with local and national cultures, realities, and local and national contexts.
“Roots of Sustainability” Project:
The “Roots of Sustainability” project is implemented by CARE Egypt Foundation (CEF) and is funded by the German Agency for International Cooperation (GIZ).
The project aims to build and strengthen the institutional capacities of 10 partner non-governmental organizations to enable them to design, implement and manage sustainable environmental initiatives, particularly in the areas of solid waste management, promoting circular economy practices, and raising environmental awareness in local communities.
“Capacity Building on Documentation and Technical Report Writing” Training for Partner NGOs:
Within the framework of the Roots of Sustainability project implemented by CARE Egypt Foundation (CEF) with the support of the German Agency for International Cooperation (GIZ), work is under way to strengthen the capacities of ten local partner NGOs in Assiut Governorate, to improve their institutional, technical, financial and operational capacities, and to ensure their environmental initiatives are implemented effectively and in line with the requirements of the project and the donor.
High-quality technical reporting is a cornerstone of transparency, accountability, learning and evidence-based decision-making, as the project’s consolidated reporting relies on the monthly reports and supporting documents received from the partner organizations, including activity progress, log frame indicators, challenges, risks, success stories and means of verification.
Accordingly, CARE Egypt Foundation is seeking to contract a qualified consultant/ service provider to design and deliver a practical, interactive training program on “Results-Based Technical Report Writing”, targeting the partner NGOs under the “Roots of Sustainability” project.
Objective of the Assignment:
This training program aims to strengthen the capacity of participants from the partner NGOs to prepare accurate, consistent, evidence-based monthly and periodic technical reports linked to the logical framework, the project indicators, and the requirements of CARE Egypt Foundation and the donor.
The training aims to sharpen the participants’ practical knowledge and skills in the following areas:
- Understanding the function of the technical report as a tool for accountability, learning and project management, not merely an administrative document.
- Linking activities, outputs, indicators, means of verification and progress rates.
- Preparing clear, coherent monthly reports reflecting achievements, challenges, recommendations and next steps.
- Documenting evidence and means of verification in an organized, auditable manner, such as attendance sheets, photos, visit forms and activity documents.
- Improving the quality of direct and indirect beneficiary data, with disaggregation by gender and persons with disabilities where data is available.
- Drafting the sections on challenges, risk management, mitigation, lessons learned, sustainability, and gender and inclusion.
- Complying with the donor’s and CARE Egypt’s documentation, visibility and branding requirements.
- Using practical tools and templates that help the organizations produce standardized, accurate and timely reports.
Scope of Work and Deliverables:
- Preparation Phase:
The consultant/service provider will undertake the following tasks:
- Reviewing the relevant documents, including the project logical framework, current report templates, documentation requirements, and examples of the partner organizations’ monthly or periodic reports, if available.
- Developing a comprehensive training program and an integrated methodology for building capacity in results-based technical report writing.
- Preparing pre- and post-training assessment tools to measure participants’ knowledge and learning progress.
- Designing a bilingual training program where needed, prioritizing Arabic while retaining key technical terms in English where necessary.
- Preparing presentations, facilitation materials, practical exercises, templates and case studies drawn from the nature of the Roots of Sustainability project and the partner organizations’ initiatives.
- Developing a practical reporting toolkit, including for example: a report quality checklist, a means-of-verification matrix, an indicator tracking template, a challenges and risks tracking template, a success story template, and a photo and media documentation template.
- Submitting the proposed training program and materials to CARE Egypt Foundation for review and approval before delivery.
- Training Delivery:
The consultant/service provider will deliver an interactive, practical training workshop covering the following topics, including but not limited to:
- Introduction to technical report writing in donor-funded development projects.
- The standards of a good report: clarity, accuracy, consistency, verifiability and results orientation.
- Reading and using the logical framework in reporting: activities, outputs, indicators, means of verification and progress achieved.
- Writing achievements and progress in an evidence-based manner, avoiding general narrative unsupported by information.
- Determining and calculating progress rates in work plan implementation and linking them to planned and actual activities.
- Compiling and analyzing direct and indirect beneficiary data, with disaggregation by gender and persons with disabilities where data is available.
- Documenting activities and means of verification: attendance sheets, photos, videos, monitoring forms, meeting minutes, and procurement and implementation records.
- Writing the sections on challenges, corrective actions, risk management, mitigation and lessons learned.
- Integrating gender, inclusion, safeguarding and sustainability into the technical report.
- Writing success stories and supporting materials for communication and visibility in line with the project’s and the donor’s requirements.
- Ensuring consistency between the technical report, field monitoring, and the related financial and administrative data.
- Internal review and quality control mechanisms before submitting reports to CARE Egypt Foundation.
- Preparing a practical action plan to improve the reporting system within each partner organization.
The training methodology should:
- Apply participatory and adult-learning approaches.
- Include practical examples and real-life case studies relevant to development projects and NGOs.
- Using simplified reports or training templates to analyze strengths and weaknesses and redraft parts of a report during the training.
- Encourage active participation through discussions, group work, simulations, and practical exercises.
- Focus on practical application and hands-on learning rather than theoretical concepts.
- Providing practical tools, templates and forms that participants can use directly within their organizations after the training.
The consultant/service provider is also expected to:
- Supporting participants in drafting a report or part of an applied report during the training, using data or cases from their sub-projects.
- Providing technical guidance and hands-on training during the sessions, with practical feedback to participants on the quality of narrative, evidence and consistency.
- Reporting:
The consultant/service provider commits to the following:
- Conducting pre- and post-training assessments of participants and analyzing their results.
- Providing all training materials, tools and templates in an editable format.
- Providing attendance sheets and workshop documentation.
Submitting a final narrative report that includes the following:
- A summary of the activities delivered and the methodology used.
- The number and characteristics of participants and the organizations represented.
- The results of the pre- and post-training assessments and the key conclusions.
- Participants’ feedback, training evaluation results and challenges.
- An analysis of learning and the remaining gaps in reporting capacities.
- Practical recommendations to improve the quality of the partner organizations’ monthly and periodic reports.
- A brief follow-up plan or proposed action points for each organization or for the group as a whole, as feasible during the training.
- Supporting annexes, including the agenda, attendance sheets, assessment tools, and copies of the tools and templates used.
- Post-Training Technical Follow-up and Review of the Organizations’ Final Reports:
- After the training, the consultant/service provider commits to providing follow-on technical support to the partner organizations in preparing and reviewing the final technical reports of their sub-projects. This includes receiving and reviewing the final technical report submitted by each partner organization within a period not exceeding two months from the end of the training, in order to assess the quality of the report in terms of data completeness, clarity of the technical narrative, linkage of activities, outputs and results to indicators, documentation of supporting evidence, presentation of challenges and lessons learned, and compliance with the project’s and the donor’s reporting requirements.
- The consultant/service provider also commits to providing written technical feedback to each organization individually, covering strengths, gaps requiring improvement, and the practical recommendations needed to develop the final version of the report before its approval, thereby improving the quality of the technical reports and strengthening the organizations’ ability to produce clear, accurate, evidence-based reports.
Deliverables:
The consultant/service provider will submit the following deliverables:
- The training agenda and methodology.
- A comprehensive training package and facilitation materials.
- The pre- and post-training assessment tools and results.
- Attendance records and workshop documentation.
- Practical templates and tools for technical report writing and managing means of verification.
- A draft report template or applied exercise from each participating group/organization, according to the training design.
- The final narrative report, including findings, recommendations and supporting annexes.
- Reviewing the final technical reports submitted by the partner organizations within a period not exceeding two months from the end of the training.
- Providing written technical comments to each organization on its final report, covering strengths, gaps and improvement recommendations.
- Preparing a brief analytical summary of the main common gaps in the organizations’ reports, the lessons learned, and general recommendations to improve the quality of future reports.
- *The consultant/service provider must comply with CARE’s policies on safeguarding, protection from sexual exploitation and abuse (PSEA) and confidentiality, and may not share any data or documents related to the project or the partner organizations without prior approval from CARE Egypt Foundation.
TOR -Capacity Building for Documentation and Technical Report Writing – AR – GIZ
TOR -Capacity Building for Documentation and Technical Report Writing – EN – GIZ
يرجي العلم ان اخر ميعاد للتقديم يوم السبت 25يوليو2026عن طريق اللينك أو الايميل [email protected]
Please be informed that the final deadline for submitting applications is Saturday, July 25, 2026, via the link or by [email protected]
